Privacy Policy

Ark HR Consulting, LLC ("Ark HR," "we," "us," or "our") respects your privacy and is committed to protecting the personal information we collect and process. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, use our HR consulting services, or otherwise interact with us.

By accessing or using our website and services, you acknowledge that you have read, understood, and agreed to be bound by this Privacy Policy.

1. Data Controller

Ark HR Consulting, LLC
450 Union Blvd, 4th Floor
Allentown, PA 18109
Email: info@arkhr.com

Ark HR Consulting is the data controller responsible for the processing of personal information described in this policy.

2. Information We Collect

We collect various types of personal information depending on how you interact with us.

a) Information You Provide Directly

Contact Information: Name, email address, phone number, physical address, job title, company name.
Employment Information: Resumes, CVs, employment history, job performance data, references, salary data, benefits information, and other HR-related data necessary to perform consulting services.
Client Data: Data provided by clients related to their employees or prospective employees, which may include sensitive personal information such as demographics, health information (e.g., for benefits consulting), or disciplinary information.
Payment Information: Billing addresses, bank account details, or other payment information provided for services.
Communication Data: Information you provide when you contact us for support, submit inquiries, or participate in surveys or assessments.

b) Information Collected Automatically

IP address
Browser type and version
Device type and identifiers
Operating system
Pages viewed and time spent on pages
Access dates and times
Referring website addresses

We collect this information through standard web technologies such as cookies, log files, and analytics tools.

c) Sensitive Personal Data

In the course of delivering HR consulting services, we may process certain sensitive personal data, such as:

Health-related data for benefits administration
Government-issued identifiers (e.g., Social Security Numbers, Tax ID)
Background check results (where authorized)

We collect such data only when necessary and with your explicit consent or as permitted by law.

3. How We Use Your Information

We use personal information for the following purposes:

To deliver HR consulting, compliance, and advisory services.
To facilitate recruiting, hiring, onboarding, and benefits administration for client organizations.
To manage our contractual relationships with clients and service providers.
To provide customer support and respond to inquiries.
To conduct assessments, audits, and internal analysis.
To comply with legal obligations, including regulatory reporting.
To enforce our agreements and protect the rights, property, or safety of Ark HR, our clients, or others.
To improve our services, website functionality, and user experience.
To send administrative or promotional communications, where permitted.

4. Legal Basis for Processing

We process personal data based on the following lawful bases:

Performance of a contract (e.g., providing services to clients).
Compliance with legal obligations.
Legitimate interests (e.g., improving services, ensuring security).
Consent (e.g., when collecting sensitive data or sending certain marketing communications).

5. How We Share Your Information

We may disclose personal information to:

a) Service Providers

IT and cloud hosting providers
Payment processors
Background check vendors
Payroll and benefits platforms
Legal, accounting, and business consultants
Analytics and marketing platforms

All service providers are required to maintain confidentiality and security of personal data.

b) Legal Disclosures

We may disclose personal information as required to:

Comply with applicable laws, regulations, or legal processes.
Respond to valid requests from law enforcement or regulatory bodies.
Protect our legal rights, safety, or property, or that of others.

c) Business Transactions

If Ark HR undergoes a merger, acquisition, restructuring, or asset sale, personal information may be transferred as part of that transaction, subject to the privacy commitments in place at that time.

d) Clients (for HR Services)

When providing HR consulting services, we may share candidate or employee information with the client organization who engaged us for services, consistent with contractual agreements and applicable law.

6. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected, including:

To fulfill our contractual obligations.
To comply with legal, accounting, or regulatory requirements.
To resolve disputes and enforce agreements.

Retention periods vary based on the type of data and applicable legal obligations. Generally, most client-related data is retained for up to seven (7) years unless longer retention is required.

7. Data Security

Ark HR implements technical, administrative, and physical security measures designed to protect personal information against accidental, unlawful, or unauthorized access, disclosure, alteration, or destruction, including:

Secure servers with restricted access.
Data encryption where applicable.
Firewalls and intrusion detection systems.
Regular security audits and staff training.
Confidentiality obligations for employees and contractors.

Despite our efforts, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

8. International Data Transfers

Ark HR operates in the United States. If your data is collected from outside the U.S., it may be transferred and stored in the U.S. or other countries that may not have data protection laws equivalent to your jurisdiction. We implement appropriate safeguards to protect your data in accordance with applicable law.

9. Your Privacy Rights

Depending on your location and applicable laws, you may have the following rights:

Access: Request access to your personal data.
Correction: Request correction of inaccurate or incomplete data.
Deletion: Request deletion of your personal data.
Restriction: Request restriction of processing.
Portability: Request a copy of your personal data in a portable format.
Objection: Object to certain types of processing.
Withdraw Consent: Where processing is based on consent, withdraw consent at any time.

To exercise your rights, please contact us at info@arkhr.com. We will verify your identity before responding and will comply within timeframes required by law.

10. Cookies & Tracking Technologies

We use cookies, web beacons, and analytics tools to:

Enhance website functionality.
Analyze website traffic and user interactions.
Personalize your experience.

You may disable cookies through your browser settings; however, certain functionality may be limited as a result.

11. Third-Party Websites

Our website may contain links to third-party websites or services not operated by Ark HR. We are not responsible for the privacy practices of such third parties, and we encourage you to review their privacy policies before sharing personal data.

12. Children’s Privacy

Our services are not directed to individuals under 13 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child without appropriate consent, we will delete such data promptly.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated effective date. We encourage you to review this policy periodically to stay informed.

14. Governing Law

This Privacy Policy and any disputes shall be governed by the laws of the Commonwealth of Pennsylvania, without regard to conflicts of law principles.

15.Entire Agreement

If you have any questions, requests, or concerns about this Privacy Policy or our data practices, please contact: